PROJECT DOCUMENT CONTROL

GA West is looking for Specialists and Lead positions in Project Document Control. Depending on experience, there is potential for this position to become a lead position after 90 days of evaluation. This is a technical position that will require extensive knowledge of varying project management and EDMS platforms and how they function. Microsoft Excel, Adobe Acrobat Pro, Bluebeam, and project management sourcing/collaboration sites experience is required, along with extreme attention to detail. This is a full-time, in-office opportunity with a Monday – Friday 8AM to 4:30PM schedule. 

Pay range is $20 to $30 an hour depending on experience.

Duties are as follows:

• To perform all functions of the Project Document Control department, including but not limited to:
  • Customer correspondence
  • Submittals
  • RFI’s
  • Change Order Requests
  • Drawings and Revision Control
  • Handoff package preparation
  • Analyzing received packages for duplications, errors, receipt, etc. against the transmittal
  • Ensuring customer requirements regarding communication, documentation, collaboration sites, etc. are met
  • Drawing and Spec package preparation
  • Distribution list control
  • Ensuring all project team members (internal and external) receive up-to-date information pertaining to the project
  • Ensuring all logs (COR, RFI, drawing, transmittal, corporate transmittal) are accurate and up to date
  • Clear and concise communication with the G.A. West project team, engineer, vendors, and the customer
  • To analyze contracts for data flow requirements and put a process in place to meet these requirements on a job-by-job basis
  • To aid in the development and implementation of innovative ways to manage the flow of customer, project team, engineer, and vendor correspondence and documents
  • To manage the document control process, GA West internal database, and collaboration database for all current work
  • Adhere to customer requirements while also adhering to all G.A. West requirements
  • To perform, with the Document Control team, regular audits (weekly, monthly, yearly) to ensure accuracy and eliminate errors
  • To attend internal kickoff meetings to represent the department
  • To ensure that the communication between the field, office, customer, vendors, and engineer is as clear as possible and to alert upper management if a break in that communication occurs
  • To the best of your ability, ensure quality, accuracy, and timeliness in all tasks

G.A. West & Company, Inc. is an equal opportunity employer. To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. It has been, and will continue to be, G.A. West policy not to discriminate based on race, creed, color, religion, national origin, age, ancestry, nationality, genetic information, marital or domestic partnership or civil union status, sex, gender, disability, pregnancy, affectional or sexual orientation, or any other basis protected by federal, state, or local law for all personal actions and all phases of recruitment and/or employment.